Thursday, February 6, 2014

Writing Productively (3): Insightly Tasks & Life-cycle of a story

This is the third in a series on productivity tools for writers. I use technology to minimize the tasks that I find tedious, or to help me avoid errors, and maximize the time I have to be creative.
[03/31/2014 Edited to update screenshots reflecting latest version of Insightly.]



This is a tutorial that shows how I use tasks to plan and keep track of what I am doing on each writing project. For now, I'll stay on the Project tab, mostly on the Project Summary screen, but I'll go over the Tasks tab in a future post.

In the first article, I described using the Projects tab as my Idea File for stories. I jot them down there as they occur to me (sometimes using the Insightly mobile app on my phone). Here is the Project List:

When I'm ready to start working on it, I can change the status to In Progress. I do that by clicking on the project title and going to the Project Summary:



To change the Current Status, there is a "Change" link next to it. If I want to flesh out the details, a bit more, I can click the pencil icon or go to the Actions drop-down and choose "Edit this project." This will take me to the Project Details, and there is more about that screen on the first post in this series. I usually don't need to go to the Project Details. The primary screen for managing the project is the Project Summary.

As you can see in the screenshot above, there is a Tasks tab on the top section of the Project Summary. I like to create tasks from one of the buttons you can find for this on the project page, but there are other ways to do it (e.g., from the plus symbol next to the red "UPGRADE NOW" button, or from the main tasks screen you can access using the left-hand navigation toolbar). Starting from the project page will saves you some steps. It's also a logical workflow since I usually start by perusing my existing project ideas and then decide which one to work on next.


In the Tasks tab on the top, you can see there is a history of what tasks have already been completed, and there is a link Add New Task. When you click the link, you go to the Task Detail:



Notice the "Related Project" field and the Tasks section near the bottom of the page. Because we created a task from the Project Summary, this task has automatically been linked to the project and the "Related Project" field is filled in. If you create your task in a different area, you would need to manually add the link to the project and complete that field.

The Links and the Category are the driving fields on this page. Not all task categories apply to projects, but I use the category to indicate what kind of task this is. The categories with an asterisk are the ones I use in conjunction with writing projects.

Category

  • Critique
    • I use this to record each critique I do for another author in my writers groups. I consider critiquing to be an essential part of the job of a writer. I don't just do it in exchange for getting critiqued by other writers in my writers groups. I learn a lot by doing it, and it helps me to develop my "editor's eye."
  • Email
    • I use this when I need to set up a reminder to email someone about something, not a follow-up.
  • Follow-up*
    • I use this when I need to set up a reminder to follow up on a submission, either by checking the website or emailing, etc.
  • Meeting
    • I use this primarily to track conventions I would like to attend. It helps to have a list of these and set them up as annual events in Insightly so I can plan my year.
  • Outline*
    • I don't always outline my stories, especially if they are short stories, but sometimes I do. I find outlining has been helpful in planning my novel, although it wasn't necessarily my first step.
  • Phone call
    • I use this if I need to set up a reminder to call someone about something, not a follow-up.
  • Revise Draft*
    • I use this to schedule when I plan to revise a draft, scheduling it (using the Due Date and Reminder fields) after I expect to receive critiques. It's helpful to create this task and place it chronologically before the Submission task.
  • Submission*
    •  I use this to schedule/track submissions of stories to writers groups and workshops as well as to contests and markets. For contests and markets, I add a link to that contest or market. I set those up as Organizations (which I will discuss further in my article on the Organizations tab). I usually schedule these submissions in advance using the Due Date and Reminder fields.
  • To-do
    • I use this to schedule miscellaneous tasks.
  • Web
    • I use this for miscellaneous website maintenance tasks.
  • Write Draft*
    • Once I decide to start working on a story, I create this task. Sometimes I schedule these in the future (using the Due Date and Reminder fields) to plan for a contest.

Title

I find the Title field to be a little redundant. However, the title is the most viewable piece of information on the task. So, if I am planning to submit a story to a market my title will look something like this:
Sub [Story Title] to [Name of Market]
The category will be "Submission," the story title will be in the Project Link, and the Market will be in the Organization Link.  I usually abbreviate in the title (e.g., "Sub" instead of "Submission" and a  short version of the title, etc.). For example, the project in the screen shot might have a task like this if I submit it to the Writers of the Future contest:
Sub Secret Svc to WOTF

Other items on Project Summary

While we're hanging out here on the Project Summary, let me point out a couple other things I do from here.

Notice that there is a Notes tab. I like to add research, often links to web sites or news articles that inspired the writing project:


There is also an Email Summary tab:


When I get critiques back by email, or when I get email responses from contest/market submissions, I forward those emails to my Insightly project. To do this, I first copy the "Link Email Address" which you can see higher up on the page. Simply copy this email address and forward any email to it, and the email will be attached to your project.

I find the email attachment functionality very helpful for remembering exactly what happened and when. For critiques, I go through them one by one (click on the email for the Email Detail screen), and I enter comments on that email record to indicate whether I have incorporated their critique into my revision of the story. This is a great way to "check off" each email and make sure I haven't forgotten to make changes to a story.

Here is the Email Detail from a Critters.org critique I received:


On the History tab, you can see all the activity on this task, but I don't use this tab:






Another note on Submissions: When I actually do submit a story to a contest or a market, I create an Opportunity record. You can see the Opportunity link on the Project Summary screenshots above, and I will discuss that in a future article.

The next post in the series will discuss how to configure Task categories so they will look like what you see above.

Prior posts in this series:
  1. Tracking Story Ideas with Insightly Projects
  2. Configuring Insightly Projects

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  80. Việc sử dụng điều hòa Aqua không đúng cách sẽ gây ra nhiều sự lãng phí, không tối ưu hóa năng suất hoạt động của điều hòa. Trong khi cách sử dụng điều hòa Aqua đúng sẽ giúp hệ thống vận hành ổn định hơn, chính xác, kéo dài tuổi thọ và tiết kiệm điện hơn rất nhiều. Hiểu được vấn đề mà đang số khách hàng đang gặp phải như trên, Vua Điều Hòa sẽ tổng hợp đầy đủ chi tiết cách sử dụng và gửi đến bạn ngay trong bài viết này.

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  81. Trong quá trình sử dụng hẳn là sẽ xảy ra các lỗi trên điều hòa Mitsubishi, phổ biến nhất là điều hòa Mitsubishi báo lỗi nháy đèn liên tục 14 lần, nháy đèn timer, nháy đèn vàng, không lạnh, không nhận điều khiển,... Những lỗi này có thể tự khắc phục tại nhà không? Câu trả lời sẽ nằm ngay bên dưới!

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  84. Dàn lạnh điều hòa Daikin Multi nối ống gió CDXM60RVMV là dàn lạnh âm trần nối ống gió thuộc hệ điều hòa Multi Daikin. Điều hòa CDXM60RVMV sử dụng cả model dàn nóng Multi 1 và 2 chiều sử dụng gas R32. Với hiệu suất làm lạnh 2.5HP, công nghệ inverter tiết kiệm điện năng hiệu quả, dàn lạnh điều hòa Multi Daikin mang đến bầu không trong lành và thoải mái nhất cho người dùng.

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  86. Điều hòa Daikin inverter không mát hay điều hòa Daikin thông thường (không inverter) không mát thì cũng do cùng nguyên nhân. Vì trên thực tế thì cơ chế hoạt động của 2 sản phẩm gần như là tương đương, chỉ khác công nghệ inverter (tiết kiệm điện năng) mà thôi.

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  87. Dàn nóng điều hòa Daikin Multi 4MXM68RVMV là dàn nóng điều hòa Multi 2 chiều phù hợp với nhiều gia đình, đây là dòng điều hòa tổng hợp phù hợp với nhiều gia đình. Với công suất 24000BTU, dàn nóng Daikin Multi MXM68RVMV 2 chiều có thể kết nối với đa dàn lạnh với tổng công suất kết nối lên đến 144% công suất dàn nóng.

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  88. Điều hòa Panasonic kêu to dễ khiến người dùng khó chịu, đặc biệt là trong khi ngơi, họp hành,... Còn điều hoà Panasonic chảy nước thì khiến sàn, tường nhà bị dơ bẩn. Vậy thì giải pháp khắc phục cho 2 lỗi này là như thế nào? Chúng ta cùng xem chi tiết ở dưới bài viết này nhé!

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  89. Điều hòa Sumikura 1 chiều 9000BTU APS/APO-092/Citi là một sản phẩm thuộc phân khúc điều hòa giá rẻ được nhập khẩu chính hãng về Việt Nam với nhiều công nghệ tiên tiến đến từ Nhật Bản. Điều hòa Sumikura với mức giá phải chăng, thiết kế hiện đại, tính năng thông minh mang đến cảm giá cảm mát lạnh, mát lạnh cho người dùng.

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  90. Điều hòa Sumikura 2 chiều 12000BTU APS/APO-H120/Citi là sản phẩm mới đến từ hãng điều hòa Sumikura. Với chất lượng vượt trội được khẳng định qua dây chuyền công nghệ hiện đại đền từ Nhật bản. Điều Hòa Sumikura 2 chiều 12000BTU APS/APO-H120/Citi không chỉ có thiết kế đẹp mà còn mang đến sự vận hành cực kỳ êm ái, bền bỉ với thời gian.

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  91. Dù đã có mặt tại thị trường Việt Nam được một thời gian, tuy nhiên dòng sản phẩm điều hòa Nagakawa vẫn còn tương đối mới mẻ với người tiêu dùng. Chính vì vậy không ít người băn khoăn không biết cách sử dụng điều hòa Nagakawa sao mới đúng cách và tiết kiệm điện hiệu quả. Nếu bạn đang rơi vào trường hợp này thì hãy đọc ngay bài viết bên dưới để trang bị cho mình những kiến thức bổ ích về dòng điều hòa Nhật Bản này nhé.

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  92. Điều hòa Sumikura APS/APO-H240DC với 2 chiều vừa làm lạnh, sưởi ấm hiệu quả thích hợp với những nơi có khí hậu thất thường như miền Bắc Việt Nam. Điều hòa Sumikura không chỉ có thiết kế đẹp mà sản phẩm còn được trang bị nhiều tính năng hiện đại, hứa hẹn sẽ làm lòng bất kỳ vị khách hàng khó tính nào.

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  93. Dàn nóng điều hòa LG Multi A3UQ30GFD0 được trang bị công nghệ inverter tiết kiệm điện, môi chất tiên tiến R410A. Điều hòa Multi LG này có thể kết nối tối đa với 3 dàn lạnh tiết kiệm không gian, phù hợp với nhiều căn hộ bị hạn chế chỗ lắp đặt dàn nóng. Đây sẽ là sự lựa chọn phù hợp và tối ưu cho gia đình bạn.

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  94. Điều hòa Multi là một trong những dòng sản phẩm được người dùng nghĩ đến đầu tiên khi có ý định lắp điều hòa cho chung cư. Tuy nhiên, rất ít người biết tường tận thông tin về loại điều hòa này, chẳng hạn như ưu nhược điểm, kinh nghiệm lựa chọn hay chi phí lắp. Chính vì thế trong bài viết này, chúng tôi sẽ giúp bạn giải đáp những lưu ý khi lắp đặt điều hòa Multi cho chung cư.

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  95. Dàn lạnh LG Multi nối ống gió AMNW09GL1A2 chính hãng với mức giá rẻ vừa có thể làm lạnh vào mùa hè vừa sưởi ấm vào mùa đông. Điều hòa Multi LG sử dụng Gas R410A, công nghệ inverter tiết kiệm điện hiệu quả, hoạt động êm ái và bền bỉ, nhập khẩu chính hãng từ Thái Lan và có thể độ bảo hành lên đến 12 tháng.

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  96. Với thời tiết oi bức tại Việt Nam, máy điều hoà rất được ưa chuộng, hầu như mỗi nhà đều lắp đặt máy điều hoà. Các thương hiệu máy điều hoà càng ngày càng đa dạng, các sản phẩm cũng ngày một phong phú, trong đó phải kể đến thương hiệu Daikin. Đây là thương hiệu máy điều hoà không khí xuất xứ tại Nhật với chất lượng được đánh giá top đầu trên thế giới. Daikin đã cung cấp rất nhiều dòng máy như điều hoà dân dụng, máy lọc không khí dân dụng, điều hoà không khí thương mại….Điều hòa 18000btu của Daikin cũng rất được ưa chuộng và được người tiêu dùng đánh giá cao về mọi mặt. Cùng tìm hiểu đâu là top 5 điều hoà Daikin 18000btu tốt nhất thị trường hiện nay nhé.

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